to Complete the Cumulative Record Card Allison
The front of a cumulative
record card has 3 sections that need to be updated.
|1. Information regarding
siblings of the students is entered here. You need
to mark the current school year. You also must mark
the number of brothers and sisters, older and younger.
You need to interview the students or interview
the parents in order to ascertain this information.
|2. This sections should
show the student's current address and telephone
number. You could ask each student for this information
or you could request the information from the parents.
If a parent informs you of a change in address or
telephone number, you must note this change on all
documentation for the student (i.e. cumulative record
card and emergency contact card).
|3. Current class information
is listed in this section. You should insert your
school number and borough code (i.e. 210K for P.S.
210 in Brooklyn). Then list the current class (i.e.
K-220) and the date the student entered that class
(i.e. 9/5/03). Then you should list your own last
name. These items should be completed as soon as
you receive the cumulative record card. The portion
marked "Attendance" should be completed at the end
of the school year or in the event a student is
discharged from your class. If you do not have your
own system of recording attendance, then you can
request a students' "Attendance History" from your
attendance teacher or secretary. The number of 'Days
Present' and 'Days Absent' should equal the total
number of days the student was enrolled in your
The next area refers to transfers or discharges.
If a student is promoted from your grade to the
next, you should write in the new class designation
(i.e. 1-210), the date of the promotion (i.e. 6/28/03)
and the word 'promoted' as the reason. If a student
is transferred to another class or another school
during the school year, then you should write in
the new class or school and the date of the official
discharge from your class. This record card must
follow the student to his or her new class or school
in a timely fashion. If the transfer is within your
own school then you should complete this section
and pass the record on to the new teacher. If the
student is transferring to another school, then
you should complete this section and give the entire
folder to your Pupil Accounting Secretary.
of a cumulative record card has 4 sections that need to
| 4. VERY
IMPORTANT Any time you meet with a parent for
a significant meeting you must note it in this
section. If a parent met with you for the November
Parent Teacher Conference you need to write "11/02"
"PTC - mother & father" "Your name - teacher".
If you have a telephone conference with a parent
it should also be noted here. If you have arranged
a meeting with a parent and the parent did not
attend or try to contact you to arrange another
meeting, then you should list the date of the
meeting and the words "Did Not Attend."
| 5. Any special
needs or abilities displayed by the student should
be itemized in this section. This is the area that
would reflect if a student receives musical instruction
at school (a member of a school orchestra) or displays
exceptional artistic ability. If a student receives
special counseling (i.e. Project Liberty after 9/11)
or guidance or speech therapy, it should be noted.
| 6. This section
is for kindergarten teachers only. It is very straightforward.
You need to list the current school year (Sept.
02 -- June 03). The rating key is alongside the
areas to be assessed.
| 7. The grades
for students from the first grade onward appear
in this section. The rating key is at the bottom
(E, G, S, N, U). These grades must coincide with
the grades on the student's report card. As with
everything else, you must be prepared to support
your grading so keep records and samples of work.